INTRODUCTION:

The North East Chapter of Association of Surgeons of India is an association of all the Surgeons who practice and primarily residing in the geographical region of the 5 Northeastern states namely Arunachal Pradesh, Meghalaya, Mizoram, Nagaland, and Sikkim. The association is a subchapter of the Association of Surgeons of India.

PREAMBLE:

We, the Surgeons of the 5 (five) North East Indian States have solemnly resolved to form an association. The association is to be known as “North East Chapter of Association of Surgeons of India” abbreviated as “NECASI”, adopted in a meeting held on the 30th of June 2018 - with a view to propound, practice, promote, protect and propagate the specialty of surgery and its subspecialities in order to render high quality surgical care, to foster fraternity and familial feelings amongst the members, to persue professional practice with ethics and empathy and to stay away from a milieu muddled with mundane materialism.

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SECTION I:   NAME AND PURPOSE

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A.  NAME:

1. The name of the Association shall be ‘North East Chapter of Association of Surgeons of India’, herein referred to in short title as ‘NECASI’.

2. Name of the official scientific / non-scientific periodical published by the association shall be called as ‘NEWS LETTER of NECASI’ herein referred to as ‘NEWS LETTER’.

3. Name of the official website of the Association shall be called ‘www.necasi.org’ herein referred to as ‘NECASI website’.

4. The name of the association shall not be changed unless it is voted for by special resolution as defined herein and consented by the Registrar of Societies as the case may be.   

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                                                                                                                                                                                                                                                    B.  DEFINITIONS:

1. Definition of NECASI: NECASI is a voluntary, non–profit making, non-political, non-governmental, democratic, scientific association of qualified persons practicing or interested in surgical treatment of diseases in North East India. (Explanation: North East India is defined as the geographical landscape with boundaries as defined and gazetted by the government of India from time to time with the exceptions of Assam, Manipur and Tripura for the purpose of forming an Association)

2. The words ‘Association’, ‘Bylaws’, ‘Executive committee’, ‘Chairperson NECASI’, ‘Secretary NECASI’, ‘Co-Chairperson’, ‘Joint Secretary’ ‘Member’, ‘General Body’, ‘Meeting’ and such terms mentioned hereafter without further adjective or prefix or suffix shall always mean those things, posts or persons pertaining to NECASI. Similarly, the word ‘webmaster’ shall mean the person responsible for maintaining NECASI website.

3. Definition of special resolution: Special resolution means a resolution that is approved and passed by 75% or more of all ordinary members at the time of voting in favor of the resolution, after proper discussion of pros and cons of such resolution at a General Body Meeting as defined herein.

4. Functional year: Functional year means the time interval between two consecutive annual GBMs. In normal terms, it shall mean from 1st April to 31st March of the following year. But this may be extended or shortened by simple resolution by Executive Committee to co-ordinate with the date of the GBM

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​C.  ORIGIN OF NECASI:

      The North East Chapter of the Association of Surgeons of India (NECASI) was born on the 30th of June, 2018 following the first Inaugural 

       meeting held at Landmark Hotel, Guwahati, Assam in the presence of the President ASI and Honorary Secretary ASI and subsequently got

       recognition as a subchapter of the Association of Surgeons of India during the Governing council meeting held at Imphal on August 31 -

       September 1, 2018. While becoming a subchapter of the Association of Surgeons of India, the North East Chapter of Association of Surgeons

       of India, neither inherited any property nor any legal obligation from its parent body, having its own logo representing the 5 North Eastern

        states as a symbol of its origin.

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D.  OFFICES:

1. The registered office of NECASI shall be at Woodland Hospital, Dhanketi Shillong, Meghalaya.

2. Clause 4 (a) shall automatically become invalid as and when the Association acquires a permanent premise of its own to run the head office, whereupon the address of the said head office shall be the registered office of the NECASI. As a corollary, the Association would then need to reregister in the North Eastern state of the country where the permanent premise is acquired.

3. Secretary NECASI or his / her nominee from the registered office of NECASI shall file updated information with Registrar of Societies in the first week following GBM as to the names of the executives, any changes in the rules and regulations, changed byelaws, and audited copy of financial accounts.

4. The Secretary NECASI shall display in a conspicuous position on the outside of the office of NECASI, a sign board bearing the name of the Association, its registered number, official working hours and the correct address, in legible and prominent characters of English and of the appropriate regional language.

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​E.  AIMS AND OBJECTIVES:

1. To promote and encourage the development and advancement of General Surgery and its subspecialities in the North East.

2. To encourage scientific and research work in all the specialties concerned.

3. To hold meetings for scientific discussions, CME’s, conferences, workshops and organize exhibition of instruments and books for technical improvement.

4. To associate together in one body all qualified persons practicing or interested in General Surgery and its specialties in the North East.

5. To hold meetings for reading and discussing technical papers and other work of literature, science and arts and any other activities necessary, available and proper for the fulfillment of these objectives.

6. To promote the establishment of Centers where training can be imparted to coordinate the working of these Centers and to ensure uniform training in these centers.

7. To establish contact with Surgical and Medical Institutions, Associations and Societies in the country and abroad.

8. To act as a bridge between Surgeons and Governmental and nongovernmental organizations to establish the correct liaison and perception relationship.

9. To publish newsletter, books, directories, pamphlets and any such printed periodicals or seasoned publications for public or private circulation relevant to Surgery or its subspecialties.

10. To watch and guide on legislation affecting General Surgery and its allied specialty departments of Medical Colleges and other teaching Institutions.

11. To undertake all such acts and actions in fulfillment of the overall purpose of growth and development of General Surgery and its allied specialty services in all its aspects in the North East in particular and India in General.

12. To acquire and hold the properties movable and immovable that may be necessary or advantageous for aforesaid objectives.

13. To create social security scheme for members’ benefit. 

14. All the incomes, earnings, movable, immovable properties of the Association shall be utilized and applied towards the promotion of its aims and objectives only.

15. To receive donations for the development of Association and for instating awards, operations and prizes.

16. To approach funding agencies and such Institutions of North East India and abroad to obtain grants facilitating research and welfare schemes related to General Surgery and its subspecialities in the North East.

17. To promote science, diffusion of knowledge, foundation or maintenance of library as related to General Surgery and its subspeciality services.

18. To institute traveling fellowship, visiting professorship and to carry out other such activities for the spread of specialized knowledge.

19. To establish standards of ethics in the practice of General Surgery and its subspecialities and to monitor its implementation in the North East India.

20. To ensure comprehensive care by co-operating with Specialists in other disciplines such as Anesthesia, Radiology, Neurosurgery, Pathology, Nursing and so forth.

21. To lead, participate and monitor the functioning of relief measures in case of mass disasters.

22. To make and amend memorandum rules and bylaws when deemed necessary interalia relating to discipline and professional conduct of General Surgery and its subspecialities.

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SECTION II:   RULES AND REGULATIONS

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A.  MEMBERSHIP AND ELIGIBILITIES:

     The persons those who are Registered Medical Practitioner in India under IMC Act 1956 or registered in countries other than India with an

     equivalent qualification as recognized by MCI. NECASI shall register five categories of members, each with distinct eligibility criteria for

     admission, privileges, rights and duties as described herein.

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   1.  CATEGORIES:

       a) Life Member

       b) Associate Member

       c) Overseas Member

       d) Senior Member (part of life member)

       e) Honorary Member

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   2.  ELIGIBILITY:

         a)  LIFE MEMBER:

          The applicant must have obtained a postdoctoral qualification in General Surgery and its subspecialities, the minimum qualification

          equivalent to MS or DNB.

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         b) ASSOCIATE LIFE MEMBER:

             i) Associate Life Member shall be a person who is taking interest in subjects related to General Surgery and its subspecialities and allied                  subjects. They may be Radiologist, Anesthetist, Pathologist etc.

            ii) A person doing postdoctoral course in General Surgery shall also be eligible for associate life membership. On attaining the degree                     or diploma he/she shall automatically be elevated to life membership upon submission of a written request along with the proof of                         acquiring such degree or diploma.

           iii)The total number of associate members at any particular time shall not exceed 80% of total number of ordinary members registered                        thereat.

           iv) Associate members cannot vote or hold any post.

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         c) OVERSEAS MEMBER:

         Persons who are eligible for life or associate life membership but who are not Indian by citizenship shall be admitted as overseas members             if they support or promise to support the development of General Surgery and its subspecialities in the North East.

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         d) SENIOR MEMBER:

              i) Life members shall be elevated to a Senior Member after he / she has completed 65 years of age and at least 10 years of membership                     standing with NECASI as on April 1, that year.

             ii) Senior member shall have 50% exemption from the delegate fees of annual conference of the Association. The quantum of concession                  can be revised every three years.

             iii) Senior member shall continue to enjoy all other privilege as a life member.

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         e) HONORARY MEMBER:

             i) Honorary membership shall be conferred, as mark of tribute, upon a person of National or International reputation who has made                           outstanding scientific contribution to General Surgery and its subspecialities and / or who has evinced keen and consistent interest in                     the development and growth of General Surgery and its subspecialities in the North East.

            ii) Name of the person shall be nominated by at least 2 life members to EC. The decision of the EC shall be final as regards to award of                      honorary membership to nominated person.

            iii) No more than 1 Honorary Member shall be elected in any functional year, provided that the total number of such Honorary Member                      shall not exceed 20% of total number of ordinary Members on register thereat.

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   3. MEMBERSHIP FEES:

         a) Life membership subscription for life, associate life members and overseas SAARC countries shall be Rs.1000 (Rupees One Thousand as                 subscription fee).

         b) Honorary members are exempted from any processing fees or membership subscription.

         c) The membership subscription of overseas members other than those from GBM may revise the amount every two years.

         d) SAARC countries shall be Indian currency equivalent to 30 US dollars.

         e) The Treasurer NECASI shall transfer 100% membership fee received from ordinary, associate and overseas members (only after the new                 membership applications are approved by EC) to the bank account of NECASI as a corpus fund for the first year. The contribution                           however be revised by the GBM from 2nd year onwards.

         f) Any member who ceases to be a Member of the Association shall not be entitled to a refund of full or any part of membership

            subscription or processing fee paid by him / her.

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   4. PROCEDURE TO ELECT MEMBER:

         a) A person shall fill up the prescribed membership application form in full details, duly proposed and seconded by two ordinary life                          members and submit it to the Secretary NECASI, two recent passport photographs and other necessary documents to support his / her                 claim of eligibility for membership (MCI Registration Number certificate / Qualification certificate).

         b) Two ordinary life members, explaining why they think that candidate deserves to be honored, shall nominate honorary member. A copy               of candidate’s curriculum vitae should accompany the nomination and should be sent to Secretary NECASI at least two months before the            annual conference. Self-nomination is a disqualification.

         c) The Secretary NECASI shall place all applications for membership before the EC, which shall decide whether to admit the applicant as                member and in which category. The same may be decided by periodic postal or E-mail approval of EC members.

         d) After the approval of EC, the Secretary NECASI shall enter the newly elected members under the appropriate category of membership              and allocate a serial number.

         e) The Secretary NECASI with the help of webmaster shall upload the details of new members on NECASI website within two weeks of                    approval.

         f) Membership of ASI is mandatory to become a member of NECASI. The Secretary NECASI shall liase with the honorary Secretary ASI for              issuing a certificate of membership under the official seal of ASI to all newly enrolled members within 3 months of their approval. The                      certificate shall clearly state the name of member, serial number, category of membership, date of enrolment and signature of the                            President ASI and Honorary Secretary ASI.

         g) Upon loss or damage, members can get membership certificate in duplicate by paying fees as prescribed by EC ASI from time to time.

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   5. CESSATION OF MEMBERSHIP:

         a) A member ceases to be a member on resignation.

         b) If he/she has been found to be of unsound mind by court of moral jurisdiction.

         c) If he/she has been convicted by any court for an offence involving moral turpitude.

         d) A person disqualified under clause 3 b) & 3 c) shall not be eligible to become a member again.

         e) Person who ceases to be a member under clause 3 a) shall be eligible to become member again if he / she makes full payment as new                 member as existing.

 

   6. PRIVILEGES OF MEMBERS:

         a) All the members of Association, irrespective of their category, shall have right to participate as delegate in any scientific or social                          activities organized under the aegis of NECASI.

         b) All members are entitled to receive free online copy of bylaws, membership directory, conference brochures and such materials publish             by NECASI.

         c) All the Ordinary members of the Association shall have the right to inspect any document including the annual accounts, by laws, cash                 vouchers and receipts, minutes of various meetings and archival material, free of cost at the registered office / secretariat during notified               business hours of the office.

         d) The member has the right to obtain photocopy of the information as stated in clause 6 c) on payment in advance of cost for the same                 and postage as applicable

         e) Any member, excluding the present office bearers, shall be eligible for various awards, fellowships, grants and any such honors and                      benefits as governed by the rules and regulations of the concerned endowment.

         f) Privileges shall stand cancelled on cessation of membership

         g) All or part of the privileges of the member may be suspended by the EC if the member has any outstanding monetary liabilities to the                  Association or its subsidiaries.

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   7. DUTIES OF THE MEMBERS:

       All members of the Association shall have the moral obligation and duty of monitoring the functions of the Association as regards to its d              declared aims and objectives and members shall bring any anomalies, malfunction, fraud, misuse of powers or privileges and any such matter        to the notice of the executive committee.

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   8. RESTRICTIONS OF MEMBERS:

      No member of the Association shall have any personal claim or make any profits whatsoever, by virtue of this membership. No profit or                  property of NECASI or part thereof shall be transferred directly or indirectly by way of dividend, bonus, profits or in any manner whatsoever          to the past member or past member of the Association or to any member claiming through any one or more of the present or past members.

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   9. DISCIPLINARY ACTION:

         a) If any misdemeanor, misconduct or misbehavior of member is brought to the notice in writing shall be placed in front of EC.

         b) Every member has a right to have an opinion distinct from official opinion of NECASI, however, any member making derogatory or                       denigrating remark publicly in print or media against NECASI or against any of its members shall be liable for disciplinary action.

         c) On the basis of the complaint, the Secretary NECASI after taking permission from the Chairperson NECASI, shall issue show cause notice            for reply within 3 weeks. The complaint along with the reply shall be circulated to the EC members.

        d) In the event of EC being satisfied about the innocence of the accused, the matter shall be dropped. However, if EC feels there is a case                for further inquiry, the incumbent shall be served a notice requiring him to appear in person before the EC. The EC shall make its                            recommendation, which shall be taken up on agenda of the AGM. No TA/DA shall be paid to the concerned member and EC Members for            any such meeting.

        e) If the accused member is found guilty, he shall be liable to one or more of the following punishments.

            i) Reprimand in writing

            ii)Suspension of membership (with loss of all the privileges of membership)

            iii)Expulsion of the member

            iv)Monetary penalty if he / she has caused any monetary loss of the Association.

        f) For a member to be expelled at least three-fourth of the voting members present at the GBM must vote to this effect.

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B.  REGISTERS OF ASSOCIATION:

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  1. REGISTER OF MEMBERSHIP:

      There shall be a Register of Members wherein all relevant details about the members (like name, age, sex, last known postal address and e-          mail address for correspondence, phone number, fax number, qualifications, date of election as a member, category of membership,                      consistent nondelivery of mails to the last known address, details of any disciplinary action taken and in case of deceased the date of death)          shall be entered.

         a) Secretary NECASI shall maintain a separate set of records for ordinary, associate, overseas, honorary, senior privilege, student members              and fellows, each being serially numbered with appropriate prefix ‘FL’, ‘AL’, ‘OV’, ‘FH’, ‘S’, respectively to denote various categories of                    members.

        b) An updated (till 31st March of the Year) and consolidated Membership directory shall be published every two years in first week of April               of the year. The Secretary NECASI shall publish the supplement of newly elected members each year till 31st March of the year to be                       mailed along with News Letter and put it up also on the net on NECASI web site for members to update their own list.

        c) An updated list of members as it exists on 31st March of the year shall be taken as valid list for the purpose of elections in corresponding            year.

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  2.  REGISTER OF THE MINUTES:

        a) Secretary NECASI shall maintain one separate register book (hard bound) each for the approved version of minutes of General Meetings,             EC meetings, and all sub-committee meetings.

        b) Secretary NECASI shall use book with acid free paper and its pages serially numbered and entries made by clear hand writing using                       water and fade proof ink to prevent tampering, smudging or fading of letters. The Secretary NECASI shall attest each entry by his / her                  signature.

        c) There shall be no loose sheets attached in the register book.

        d) The Secretary NECASI shall keep a register of details regarding all certificates of honors and awards issued under the seal of NECASI.

        e)  Only the Secretary NECASI is empowered to make entries into various registers, which are to be countersigned by the Chapter                             Chairperson every year before the end of the year.

        f) The Secretary NECASI shall keep a ‘register of registers’ in which details of various registers herein mentioned shall be maintained with                  periodical updating.

        g) As and when the newly elected Secretary NECASI takes charge of his / her office, the outgoing Secretary NECASI shall handover, within                two weeks all registers and properties, FDs, bank and cash balance of the Association that were in his / her possession to incoming                          Secretary NECASI and both shall have to sign the ‘register of registers’, (mentioned in clause II 3 f) to endorse that such a transfer was                    effected completely after proper verification by both parties. The outgoing Secretary NECASI shall be relieved of his / her responsibilities              and liabilities, from the date and time of signing this ‘register or registers’ along with the incoming Secretary NECASI, in the presence of                incoming and outgoing Presidents.

         h) If there is any discrepancy found at the time of exchange of registers, such a fact shall be registered in the ‘register of registers’ and in                  which case the outgoing Secretary NECASI shall not be relieved of his / her liabilities unless otherwise such discrepancies are settled                     amicably and entries made to that effect in the ‘register of registers’ within six months of transfer of charges.

         i) Normally no register or document of the Association shall be destroyed at any time other than when the Association is dissolved, in which            case the last Secretary NECASI shall maintain the registers for subsequent 5 years from the date of dissolution and may destroy the                        registers if there are no legal disputes whatsoever by that time. This clause shall not be amended without a special resolution. However                  general body may permit the destruction of old and outdated registers after all relevant details have been transferred to an active register            and confirmed by a special committee so constituted by the general body.

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C.  MANAGEMENT:

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    The Main administrative Bodies of the Management of NECASI shall be

    1. The General Body herein after referred briefly as GB

    2. The Executive Committee herein after referred briefly as EC.

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   1. GENERAL BODY:

      The General Body of North East Chapter of the Association of Surgeons of India shall consist of all annual and Ordinary Life Members as               defined in rules.

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      a) AUTHORITY: The general body shall be the supreme authority of the NECASI. It shall legislate and direct the NECASI in all the activities            and ensure that they are within the purview of aims and objectives of memorandum of the Association.

         i) It shall receive, review and accept / reject the audited Accounts.

         ii) Standing instruction given by general body with regards to any objections of the Association accounts shall bind the EC and its                             members, which they shall obey in future. Standing instructions and rulings passed by general body shall be deemed to be in effect unless             it is repealed or modified at a subsequent general body meeting. If such ruling or instructions are in effect for consecutive 4 years it shall               be automatically be incorporated into the bylaw under appropriate clause or section without the need of further approval of the general               body.

         iii) It shall review and accept, with or without modification, the annual report and minutes of EC meetings.

         iv) It shall ratify the creation and termination of various institutions, committees, subcommittees, subspecialty sections of NECASI.

         v) The GB, by special resolution shall have powers to commence and implement impeachment against the Chairperson NECASI or                          Secretary NECASI or Editor if in its opinion the functioning of these members is malicious, harmful and disgraceful to the objectives,                      functioning and decorum of the Association.

         vi) The general body shall have powers to add or amend or annul any of the bylaws of the Association as necessary from time to time with               due notice for special resolution.

         vii) The General Body may delegate all or part of its power to the Executive Committee or to any other Committee or Sub Committee, for              such a period as it decides fit, in order to deal with a particular issue. Such delegation shall be in addition to the powers delegated under              these rules. Such delegation of powers shall be applicable only to the concerned issue for which such a transfer of power was necessary.

         viii) The general body shall exercise all its powers by passing simple resolution without bypassing the rules and regulations by simple                      majority.

         ix) It shall name the inheriting body with similar purpose as NECASI in the event of winding up of NECASI.

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      b) GENERAL BODY MEETINGS:

         There shall be three distinct types of general body meetings namely Annual general body meeting, extraordinary general body meeting,               and requisition general body meeting, herein after referred as AGBM, EGBM, and RGBM respectively, each with special purpose and                     requirements.

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          i) ANNUAL GENERAL BODY MEETING:

           Meeting of all the members of NECASI shall be called at least once in a year. Normally such meeting shall be convened at the time and                 place of the Annual Conference of NECASI. However, the Chairperson NECASI in his/her discretion can fix-up alternate date, time and /                 or place if there are natural calamities or communal violence or other unforeseen events at the proposed date, time and / or place.

          (a) The Secretary NECASI shall intimate all the members about the date, time and place of the meeting by post, or by email (in case of                     extreme exigencies) or any electronic media as separate notice under the heading notice for Annual General Body Meeting.

          (b) The notice shall be accompanied by an agenda. The following shall be the prototype of agenda for all annual general body meeting:

              1) Opening remarks by the Chairperson NECASI

              2) Condolences, if any.

              3) Confirmation of the minutes of the previous Annual General Meeting and the relevant discussion on the same.

              4) Presentation and adoption of Annual Report

              5) Presentation and adoption of Audited Report of accounts.

              6) Presentation of reports of State units or special committees (if any) and any matter arising thereof; copy of these reports should reach                   the Secretary NECASI 2 months prior to the annual general body meeting.

              7) Deciding the venue of annual scientific conference of the following year.

              8) Presentation of the Report by the Organizing Secretary/ Organizing Chairman of the next Annual Conference.

              9) Selecting the theme and symposia of next conference.

             10) Duly notified resolutions, if any.

             11) Amendments of bylaws if any

             12) Appointment of auditors and remuneration.

             13) Discussing and adopting Special Resolution if any.

             14) Any other urgent matter with the permission of the Chair.

             15) Announcement of new office bearers.

             16) Handing over the 10% delegate fee of the Conference to the Chairperson NECASI.

             17) Installation of new officer bearers on biannual basis by the outgoing president or in his / her absence by one of the chronologically                     senior most NECASI member.

             18) Thanks giving.

         (c) Individual members of any category can propose a resolution to be discussed at the annual general body meeting. He /she shall do so               by writing to the Secretary NECASI at least 1 month ahead of the intended meeting.

         (d) Notice of the meeting shall be sent at least 30 days before the date of the meeting.

         (e) Quorum for the annual general body meeting shall be 1/5th of Ordinary members registered in the Membership Register as on to the                date of the meeting. In the absence of a quorum, 15 minutes later, the meeting to be reconvened at the same place and date irrespective              of the quorum. If there is no quorum at an adjourned meeting, such a meeting shall not transact any business other than what is notified in            the agenda.

         (f) A simple resolution shall be decided at annual or an extraordinary general body meeting with adequate quorum as defined herein either            by a consensus or by voting by a simple majority of 51%. The voting shall usually be done by a show of hands but a secret ballot shall be                carried out if more than one fourth of members present or if so demand.

        (g) Each ordinary member shall have only one vote to cast on any one particular resolution. However, the Chairperson NECASI shall have an             additional casting vote in the event of a tie.

        (h) The declaration by the Chairman of the meeting that a resolution has been carried unanimously or by the required majority or rejected               shall be announced. An entry to that effect shall be made by the Secretary NECASI in the Minute Book of the proceedings of the                             Association immediately.

        (i) During general body meetings, no other activities of the Association such as scientific meetings shall be conducted simultaneously.

        (j) Issue once discussed and decided, shall not be allowed to be raised for at least 2 years.

        (k) The Chairperson NECASI shall preside over all the general body meetings. In the absence of the Chairperson NECASI, the Ex Officio or              the Senior most member, in that order, shall preside and in the absence of both the members of the general body may elect a chairman                from amongst themselves.

        (l) The general body is the supreme authority of the Association and its decisions are final and binding.

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      ii) EXTRA ORDINARY GENERAL BODY MEETING (EGBM):

        a) The Chairperson NECASI may instruct the Secretary NECASI to call an EGBM if circumstances so demand

        b) Notice for such meeting shall be 30 days with the agenda specified

        c) Quorum for the meeting shall be as above. In the absence of quorum, 15 minutes after the notified time, the meeting shall be cancelled.

        d) At an EGBM, only notified business shall be transected.

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     iii) REQUISITION MEETING (RGBM):

        a) 25 % or more members can ask the Secretary NECASI to call a meeting of general body sending request in writing and specifying the                 agenda.

        b) Secretary NECASI shall call the meeting giving a notice of 45 days informing date, time, place and agenda.

        c) In the event of non-compliance by the Secretary NECASI or Chairperson NECASI or both, the life members aspiring requisition meeting             can call for and conduct such meeting themselves and take a decision, which when taken with adequate recommended quorum shall be               binding as if it has been passed at any annual General Body Meeting.

        d) If requisition general body meeting is convened as per the above-mentioned provisions, the aspiring members shall own the                                  responsibility of informing the agenda, date, time and venue of such meeting to all other ordinary members.

        e) Only requisition agenda shall be conducted.

        f) For a requisition meeting to be valid, at least 75% of the Requisitionists must be present. In the absence of such attendance the meeting             shall be considered null and void.

        g) In a requisition meeting if the Chairperson NECASI, immediate ex officio Chairperson NECASI or Secretary NECASI are absent during                 such meeting who in that order eligible to be the Chairperson NECASI for such meeting, the members present can choose an adhoc                     Chairperson NECASI among themselves. Such Chairperson NECASI shall be responsible to convey the minutes of the meeting to the                     Secretary NECASI within 15 days of the meeting.

        h) Requisition meeting with same agenda cannot be called for at least one year.

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   2. EXECUTIVE COMMITTEE (EC):

       Executive Committee shall be constituted out of Life members and Associate Life members only. The minimum strength of EC Shall be                   eleven. The GB shall revise the number as when necessary. The EC shall comprise of

       a) Chairperson, NECASI

       b) Secretary, NECASI

       c) Treasurer, NECASI

       d) Chairperson elect, NECASI

       e) Ex Officio Chairperson, NECASI

       f) Immediate past General Secretary

       g) Co-Chairpersons (total 5)

       h) Joint Secretaries (total 5) 

       Explanation: Each State shall have at two executive committee members as representatives. This may be ratified at the annual GBM.

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   3. INVITEE MEMBER:

       a) Executive committee, in its discretion, shall have the powers to invite any member to attend a particular executive committee meeting if               his / her presence is necessary or desirable for the issues discussed thereof. Presence of the special invitee would be restricted to the                     subject of discussion for which they have been invited. Special invitee shall have no voting rights.

       b) The number of invited members as provided in clause shall not exceed 2 at a time and these special invitees shall have no voting right on          any motion and they shall restrict themselves with the discussion of issues for which they have been invited.

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   4. ELIGIBILITY TO THE POSTS:

        a) Members of not less than 5 years standing in the Association of Surgeons of India may be nominated for the post of Chairperson NECASI.          He must have been member of EC at least for one term.

        b) Members of not less than 2 years standing in the Association of Surgeons of India may be nominated for the post of Secretary NECASI.

        c) All Life Members automatically becomes EC members if elected. The state representatives shall be elected by the members of respective           states. However, if there is vacancy, the same may be filled up during the GBM.

        d) The nominee, the proposer and seconder should be life members.

        e) Overseas and Associate members are not eligible to occupy any executive posts and cannot participate in elections.

        f) If the General Body has taken action against any member than he should be banned to occupy any office bearers post in the NECASI.

        g) Organizing Chairman and Organizing Secretary of any conference/workshop/event organized under the banner of the NECASI / ASI shall           be responsible to contribute 10 % of the registration charges within a period of 4 weeks from the date of the occurrence of the event to the           parent body Association of Surgeons of India.

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   5. TENURE OF EXECUTIVE COUNCIL MEMBERS: 

        a) Newly elected EC shall take charge at AGM at annual conference of NECASI.

        b) Chairperson elect, NECASI shall be inducted at the end of AGM every year.

        c) Tenure of Chairperson elect, NECASI shall be for one year. He/she shall be the Chairperson of NECASI automatically the next year, for a                  period of one more year.

        d) The tenure of the Secretary NECASI shall be for two years. He /she however shall be eligible for re-election for one more term of two                    years, only after completion of one term.

        e) Tenure of other elected members shall be 2 years. They shall be eligible for re-election after completion of 2 years

   

   6. FILLING OF CASUAL VACANCIES:

        a) Chairperson NECASI: In the event of position of the Chairperson NECASI falling vacant due to unforeseen circumstances, the Ex-Officio              Chairperson NECASI shall take over as Chairperson NECASI for the remaining term or till the post is filled up as per provisions mentioned              above.

        b) Ex Officio Chairperson NECASI: In the event of the post of Chairperson NECASI falling vacant due to unforeseen circumstances his/ her              duties shall be taken over by a senior EC member. Then during the next election, the election shall be done for both.

       c) SECRETARY NECASI: In the event of position of the Secretary NECASI falling vacant the EC shall elect a Secretary NECASI from amongst             themselves. His/her tenure shall be for the remaining term of the functional year.

       d) TREASURER NECASI: In the event of position of the Treasurer NECASI falling vacant, the EC shall elect a Treasurer NECASI from amongst           themselves. His/her tenure shall be for the remaining term of the functional year.

       e) STATE CHAIRPERSON NECASI / STATE SECRETARY: In the event of a vacancy occurring in the state the post shall remain vacant in the               remaining part of the functional year of the Association, till the post is filled up in the subsequent GBM.

   

   7. EXECUTIVE COMMITTEE - AUTHORITIES, RESPONSIBILITIES & RESTRICTIONS:

         a) The EC shall be the prime administrative authority of the Association, functioning within the precincts of policies and parameters of                      performance enunciated by the GB.

         b) The EC as a whole or through its officers shall have full authority to conduct day to day affairs of Association and take all financial                          decisions, incur expenditure, appoint staff, advisors, retainers, consultants and decide their Terms and conditions, decide opening and                  authorize operations of bank account by officers of EC, interpret the Rules and regulations contained herein, delegate powers to officers                on committee.

        c) EC shall have powers to admit new members under appropriate category. It shall also have powers to elect honorary members.

        d) The EC shall be responsible to implement any judgment passed by NECASI AGBM.

        e) The EC shall have powers to register complaints from any person (both members and nonmembers) regarding the Association or its                     members and initiate and recommend disciplinary action on such complaints.

        f) The EC shall have powers to raise funds in ways which in its opinion shall not threaten the prestige of the Association or which shall not be             unlawful.

        g) The EC shall have powers to invest its assets and duly inform the GB

        h) EC shall have the power to appoint Committees and Sub Committees for such purposes and for such periods as the Executive                              Committee determines. The Executive Committee shall define the powers, duties and scope of reference to such Committees and / or                 Sub-Committees and may temporarily delegate to them such of its powers and functions as the EC deems fit and proper. All such                           relegation is time bound and executive cannot relegate powers indefinitely to others.

         i) The EC shall have powers to appoint any person to such Committees / Sub Committees and to co-opt any person in advisory capacity.

         j) The EC shall have the power to review, alter, amend or rescind the decision and / or actions taken by these Committees or Sub                              Committees.

        k) EC shall have the powers, subject to such conditions as it thinks fit, to delegate any of its powers to the office bearers of the Association               for such a period that it deems fit.

         l) EC shall have the power to invite any person to attend executive committee meetings or general body meetings.

        m) EC shall have the power to purchase, lease, hire or otherwise acquire for the Association any property, rights or privileges which the                    Executive is authorized by the general body to acquire for such price and on such terms and conditions as it thinks fit.

        n) EC shall have the power to take and give receipts and other discharges for money payable to the Association and for the claims and                      demands of the Association.

        o) EC shall have the power to execute all deeds, agreements, contracts, receipts and other documents that may be necessary or expedient             for the purpose of the Association.

         p) EC shall have the power to execute, sign, seal, deliver or cause to be executed signed and delivered all deeds, agreements, documents              and assurances as may be necessary to carry out the objects of the Association.

         q) EC shall have the power, within the precinct of section 3, to accept or reject endowments for the creation of awards, fellowships, medals               and such honors. The executive committee shall also have powers to review, amend or reject conditions laid by such donors.

         r) The EC shall have powers to take appropriate legal action, when any person or organization sues the Association, or if the Association has            to sue a person or organization.

        s) EC shall have powers to approve the design of various certificates issued under the seal of the Association or the design of ballot papers             and various application forms.

        t) EC shall have full power to act in all matters except changes in the memorandum, Rules and bylaws

        u) The EC shall have powers to revise any financial levy such as the membership subscription, proportion of money allocation to journal, and           such matters. The final decision shall be by the GBM

 

   8. MEETINGS OF EXECUTIVE COMMITTEE: 

      There shall be two types of EC Meetings, namely ordinary EC meeting and Emergency EC Meeting.

        a) Within any one functional year, there can be any number of ordinary executive committee meeting as decided by Secretary NECASI and             Chairperson NECASI. However, there shall be at least two executive committee meetings in any one functional year. Executive Committee             shall usually meet – once before AGM and once after AGM – at the time and place of Annual scientific conference of NECASI.

        b) Additional ordinary meeting of the Executive Committee may take place at any time and place as decided by the Secretary NECASI in               consultation with the Chairperson NECASI.

        c) The notice period of ordinary executive committee meeting shall be 30 days. Except the first meeting of each functional year of the                     Association which may be held at 24 hours’ notice at the place of the annual conference of NECASI as above

        d) The quorum for an ordinary meeting of the Executive Committee shall be 75% of all EC Members. Decision of the council shall be taken             by simple majority of the members present. In the absence of the quorum, the meeting shall be adjourned for 20 minutes and if there is no           quorum even after that, the adjourned meeting shall be held, but the committee shall not take up any matter that is not on the agenda and           shall not pass any resolution. The Secretary NECASI shall send a copy of minutes of such meeting to all the executive committee members           and obtain their vote by post in order to pass any resolution that is discussed thereof but could not be passed due to lack of quorum.

        e) The Executive Committee members shall have to attend at least one meeting in a year unless a special leave of absence is granted by the           EC on a written application by the member stating the valid reasons for his absence.

        f) The committee shall meet on requisition by Chairperson NECASI or Secretary NECASI. It shall also be convened within two months upon             the request of a majority of its members.​

        g) An Emergency meeting of EC shall be convened at the insistence of the Chairperson NECASI or Secretary NECASI or both. The notice               period of emergency executive meeting shall be 14 days.

        h) The quorum for Emergency EC meeting shall be 5 members, out of whom there must at least be the Chairperson NECASI and Secretary             NECASI. If there is no quorum the meeting shall be cancelled.

        i) At an Emergency EC meeting, no other business other than what is on the agenda shall be transacted.

        j) The Secretary NECASI shall notify the date, time and place of intended executive meeting, either ordinary or extraordinary, along with its            agenda to all the members of EC by means that ensure safe delivery of message.

        k) The Chairperson NECASI shall preside over all the meetings of the EC. In the absence of the Chairperson NECASI, the Ex Officio                         Chairperson NECASI shall preside and in the absence of both of them, a senior member of the EC shall be elected as Chairperson NECASI           of the meeting.

        l) The invitee members can attend special agenda for which they have been invited. Invitee members and Co-opted members shall have no           voting rights.

        m) EC shall decide any issue by consensus or by a simple majority of 51% vote of members present in a meeting with adequate quorum.                  Each EC member shall have only one vote to cast in any resolution. However, the Chairperson NECASI shall have an additional casting                    vote in the event of a tie.

        n) Postal or electronic mail communications among executive committee members may be recorded in the minute book with details of the            date, time, member’s name and the mode of communication by the Secretary NECASI provided such a minute is approved by the                          concerned member named therein at a subsequent executive committee meeting. However, no decision shall be taken based on these                  communications alone in the absence of formal executive committee meeting.

         o) The Secretary NECASI shall present a summary of the proceedings of the executive committee meeting to the general body at the next             GBM. 

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   9. POWERS, DUTIES, RESPOSIBILITIES, PRIVILEGES AND RESTRICTIONS OF VARIOUS EXECUTIVE MEMBERS IN GENERAL:

      All members shall render their services as honorary job and shall not be eligible for any salary, remuneration, honorarium, travel allowances,         dearness allowances or such financial gains.

     Any and all executive members are indemnified against all legal proceedings as long as they function within the precincts of the bylaws or             standing instructions of the GB.

        a) CHAIRPERSON NECASI

          i)The Chairperson NECASI shall have the formidable responsibility of guiding the Association, Surgeons of the North East and or any other             allied surgical specialty or establishment in the North East. He / She shall guide the Secretary NECASI to run the affairs of the Association               smoothly.

         ii) The Chairperson NECASI shall represent the Association with governmental or non-governmental organizations of India or abroad as and             when necessary.

         iii) The Chairperson NECASI shall have the responsibility of presiding over all official functions, meetings, conferences, committees,                           subcommittees and any such gatherings of the Association.

         iv) The Chairperson NECASI shall have casting vote in case of equality of the votes in addition to his ordinary vote during EC meetings/                   committee meetings and GB meetings.

          v) The Chairperson NECASI shall interpret the meaning of any clause of the bylaw.

          vi) The Chairperson NECASI shall have the power to invite any person to attend executive committee meetings or general body meetings.

          vii) The Chairperson NECASI shall be protected from the abuse of any member, whereas, members may express opinions contrary to the                  opinion of the Chairperson NECASI. Any member, who expresses opinion - in print, electronic media, verbal communication or any such                means – that is derogatory to the decorum of the post shall have to face the charges of contempt of Chairperson NECASI and such a                      member who is found guilty of the offence may be removed from membership.

          viii) The Chairperson NECASI shall have the privilege of delivering his/her address at the inaugural ceremony of the annual scientific                         conference of the Association.

           ix) The Chairperson NECASI cannot be removed from his/her office unless an impeachment is passed by special resolution.

           x) The Chairperson NECASI shall have the veto power to overlook any or all of the byelaw clauses or any decision of any body of the                        Association including the executive committee and the general body as and when the Association is at the risk of extinction.

           xi) The Chairperson NECASI shall have no powers to add, amend or annul any clause or section of the bylaw

           xii) The Chairperson NECASI shall have no powers to dissolve the Association.

           xiii) The Chairperson NECASI shall have no power to transfer either partially or in totality any of his/her powers to any person other than                   the ex officio Chairperson NECASI.

           xiv) The Chairperson NECASI shall be provided local hospitality by local organizers.

           xv) The Chairperson NECASI shall have no powers to overlook the decisions of general body or executive committee in any circumstances              other than the veto power described in 4.2.15.

           xvi) The Chairperson NECASI shall not use his/her veto power for any issue other than saving the Association from extinction, which                          he/she shall be bound to justify at the subsequent general body meeting failing which he/she may be removed from office by                                  impeachment.

           xvii) The Chairperson NECASI may incur some expenses while running the office (eg. postal expenses but not TA/DA). If the Chairperson                 NECASI claims with valid documents, the Treasurer NECASI in consultation with the Secretary NECASI may reimburse it. The highest                       limit of the claim is Rupees five thousand only and may be revised, if necessary, with approval of the GB.

           xviii) In the matters of running NECASI on any matter, if there is a difference of opinion between the Chairperson NECASI and the                             Secretary NECASI, the advice of the Chairperson NECASI shall prevail unless EC / GB meeting overrules the same

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   10. EX OFFICIO CHAIRPERSON NECASI:

        a) The Ex Officio Chairperson NECASI is defined as a valid ordinary member who has been elected or appointed as Chairman in the                          immediate past

        b) The Ex Officio Chairperson NECASI shall temporarily assume all the duties, responsibilities, privileges, and powers of the Chairman, with             the exception of veto power, in his/her absence.

        c) The Ex Officio Chairperson NECASI shall have the right to take over as Chairperson NECASI if there is casual vacancy of the post of                     Chairperson NECASI.

        d) The Ex Officio Chairperson NECASI in the capacity of Chairperson NECASI may incur some expenses while running the office (eg. postal           expenses but not TA/DA). If Ex Officio Chairperson NECASI claims with valid documents, the Treasurer NECASI in consultation with the                Secretary NECASI may reimburse it.

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  To be updated from here:

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